To Scribe or Not to Scribe – The EMR Data Entry Problem

Arthur L. Caplan, Ph.D., did a Video Blog on Medscape that has invited almost 250 responses as I am writing this.

Would a Scribe Repair or Destroy the Doctor-Patient Bond?

EMR or EHR has made tremendous strides in bringing workflow efficiency to medical practices and ambulatory clinics. Current EMR Software technology has also partially solved the remote access and data repository problem for patient disease management, but not the data entry obstacle.

Data access and disease management won’t be important if point-of-care data entry is a problem.

EMR and EHR software may not improve efficiency for the doctor if he/she is not a good typist or good with computers and they try to do everything themselves. EMR software has certainly improved workflow and documentation in the service of the healthcare system as a whole. With improper EMR systems clinicians become data entry clerks.

I disagree with Art to some extent. Scribes may work for some types of specialists, as many doctors have noted in their comments.

There are also other methods that can solve the data entry conundrum.

I generally start with evaluating each individual Provider and their clinic to determine their level of comfort with computers, typing speed, speech recognition, comfort with templates, and perhaps a combination thereof.

Usually, I find that the best option is a judicious use of all methods.

  • MA/PA/Nurse (you can call them scribes) enter chief complaints, review systems, and even basic HPI, vitals, and refill requests. Before the provider goes into the exam room, the chart is pulled up with lab/pathology/radiology results on the screen.
  • Dr. views the note that the MA created before entering the exam room from their own office (like viewing the paper folder before entering the room).
  • In the exam room, the Doctor does minimal necessary clicking after spending essential time with the patient one-on-one. The level of ‘clicking’ involves diagnosis, procedures/orders, and medications. After the patient has gone, the Doctor dictates findings (detailed HPI, impression, and plan) with Dragon software or voice dictation for transcription. This should not take more than 2-3 minutes.

This kind of approach results in saving providers time and allows them to go home early. Sounds optimistic? Not necessarily. Involve your vendor or consultant to help you create an efficient workflow for yourself to create a truly rewarding patient engagement without wasting time with computer screens.

Author: Chandresh Shah

Chandresh Shah specializes in Healthcare IT and Medical Billing. He knows the market inside out; what works, what doesn’t. He advises and works with small business owners.